Stop hunting for the right stamp every time a document hits your desk. The Office Essentials 4-Pack brings together the four most-used stamps in any office — PAID, COPY, APPROVED, and VOID — each pre-inked on the Trodat Printy 4911 body and ready to use straight out of the box. A practical upgrade for any desk, department, or filing station that handles paperwork daily.
What Each Stamp Does
- PAID: The go-to for invoices, receipts, and accounts payable. A red impression on a processed document is instantly readable across a full desk — no second-guessing whether something's been settled.
- COPY: Mark photocopies and duplicates the moment they come off the printer so no one mistakes a copy for the original in a shared filing system.
- APPROVED: Green signals sign-off at a glance on purchase orders, proposals, and internal forms — no ambiguity, no follow-up questions.
- VOID: One firm press permanently communicates that a check, contract, or document is no longer valid. Clean and unmistakable every time.
Most Common Uses
- Accounts payable: Mark invoices paid the moment a payment clears — no handwritten notes on processed documents.
- Document control: Keep originals and copies sorted in high-volume shared filing systems.
- Approval workflows: Give managers a consistent, professional way to sign off on purchase orders and requisitions.
- Check and contract cancellation: Void checks and outdated agreements cleanly with one impression.
- Banking and finance offices: Standard set for tellers, credit unions, and mortgage processors handling heavy daily paperwork.
How to Use Your Stamps
- Stamping technique: Press straight down with firm, even pressure in one smooth motion. Avoid rocking — a straight press gives the sharpest impression.
- Best surfaces: Standard bond paper, 20–32 lb. Avoid glossy or coated stock, which can cause smearing.
- Re-inking: When impressions fade, apply 3–4 drops of water-based ink to the pad or swap in a Trodat 4911 replacement cartridge, available at simplystamps.com.
Frequently Asked Questions |
Yes. Trodat 4911 replacement ink cartridges are sold separately at simplystamps.com in black, red, green, and blue. Re-inking is also an option — apply 3–4 drops of water-based stamp ink to the existing pad and allow it to absorb before use. |
The ink colors in this stock bundle are pre-set: PAID comes in red, COPY in black, APPROVED in green, and VOID in black. Each stamp is also available individually on the Simply Stamps website if a different color is needed. |
Standard bond paper, 20–32 lb, works best. Avoid glossy, coated, or wax-treated surfaces, which can prevent ink from absorbing and may cause smearing. |
Yes — Simply Stamps carries a wide variety of stock office stamps beyond this bundle, including RECEIVED, FAXED, CONFIDENTIAL, DRAFT, ENTERED, and many more. Browse the full selection at simplystamps.com/business-office-stamps/office-stamps. |
It is our company's mission every day to process your order timely and accurately. Since this is a non-customized stock product, returns are accepted within our standard return window. Please contact our Customer Focus Team at sales@simplystamps.com or (888) 688-9998 if you have any issues with your order. |
